1. What is This Privacy Policy About?
Swiss Law Solutions KLG, (the "Firm",hereinafter also "we", "us") is a law firm with its registered office in Zug. In the course of our business activities, we obtain and process personal data, in particular personal data about our clients, associated persons, counterparties, courts and authorities, correspondent law firms, professional and other associations, visitors to our website, participants in events, recipients of newsletters and other entities or their contact persons respectively and employees (hereinafter also "you"). In this privacy policy, we provide information about these data processing activities. In addition to this privacy policy, we may inform you separately about the processing of your data (e.g. in the case of forms or contractual terms).
If you disclose data to us about other persons (e.g., agents, counterparties or other associated persons), we will assume that you are authorized to do so, that such data is accurate, and that you have ensured that such persons are aware of such disclosure to the extent that a legal duty to inform applies (e.g., by bringing this privacy policy to their attention in advance).
2. Who is Responsible for Processing Your Data?
Responsible for the processing described in this privacy policy is:
Swiss Law Solutions KLG
St.-Oswalds-Gasse 1, P.O. Box, 6300 Zug
info@swiss-law-solutions.com
3. For What Purposes Do We Process Which of Your Data?
When you use our services, use www.swiss-law-solutions.com (hereinafter "website"), orotherwise deal with us, weobtain and process various categories of your personaldata. In principle, we may collect and otherwise process this data inparticular for the following purposes:
- Communication: We process personal data so that we can communicate with you as well as with third parties, such as parties to proceedings, courts or authorities, by e-mail, telephone, letter or otherwise (e.g. to answer inquiries, in the context of legal advice and representation as well as the initiation or execution of contracts).This also includes that we may send our clients, contractual partners and other interested persons information about events, changes in the law, news about our law firm or similar. This may take the form of newsletters and other regular contacts (electronic, postal, telephone), for example. You are free to refuse such communications at any time, or refuse or withdraw consent to such communications. For this purpose, we process in particular the content of the communication, your contact data and the marginal data of the communication, but also image and audio recordings of (video) telephone calls. In the event of an audio or video recording, we will inform you separately and you are free to inform us if you do not wish to be recorded or to terminate the communication. If we need or want to establish your identity, we will collect additional data (e.g. a copy of an identification document).
- Initiation and conclusion of contracts: With regard to the conclusion of a contract, such as in particular a contract for the establishment of an attorney-client relationship, with you or your client or employer, which also includes the clarification of any conflicts of interest, we may in particular obtain and otherwise process your name, contact details, powers of attorney, declarations of consent, information about third parties (e.g. contact persons, family details as well as counterparties), contract contents, date of conclusion, creditworthiness data as well as all other data which you make available to us or which we collect from public sources or third parties (e.g. commercial register, credit agencies, sanctions lists, media, legal protection insurances or from the Internet).
- Administration and processing of contracts: We obtain and process personal data so that we can comply with our contractual obligations to our clients and other contractual partners (e.g., suppliers, service providers, correspondence law firms, project partners) and, in particular, so that we can provide and collect contractual services. This also includes data processing for client management (e.g. legal advice and representation of our clients before courts and authorities and correspondence) as well as data processing for the enforcement of contracts (debt collection, legal proceedings, etc.), accounting and public communication (if permitted). For this purpose, we process in particular the data which we receive or have collected in the course of the initiation, conclusion and execution of the contract, as well as data which we generate in the course of our contractual services or which we collect from public sources or other third parties (e.g. courts, authorities, counterparties, information services, media, detective agencies or from the internet). Such data may include, in particular, minutes of conversations and consultations, notes, internal and external correspondence, contractual documents, documents that we create and receive in the course of proceedings before courts and authorities (e.g., statements of claim, appeals and complaints, judgments and decisions), background information about you, counterparties or other persons, as well as other mandate-related information, performance records, invoices, and financial and payment information.
- Operation of our website: In order to operate our website in a secure and stable manner, we collect technical data, such as IP address, information about the operating system and settings of your terminal device, region, time and type of use. In addition, we use cookies and similar technologies. For further information cf. section 8.
- Improving our electronic offerings: In order to continuously improve our website and other electronic offerings, we collect data about your behavior and preferences by, for example, analyzing how you navigate through our website and how you interact with our social media profiles.
- Registration: In order to use certain offers and services (e.g. free WLAN), you must register (directly with us or via our external login service providers). For this purpose, we process the data disclosed during the respective registration. Furthermore, we may also collect personal data about you during the use of the offer or service; if necessary, we will provide you with further information about the processing of this data.
- Security purposes as well as access controls: We obtain and process personal data to ensure and continuously improve the appropriate security of our IT and other infrastructure (e.g., buildings). This includes, for example, monitoring and controlling electronic access to our IT systems as well as physical access to our premises (including by means of procedures involving the processing of biometric data), analysis and testing of our IT infrastructures, system and error checks, and the creation of security copies. For documentation and security purposes (preventive and incident investigation), we also maintain access logs or visitor lists in relation to our premises and use surveillance systems (e.g. security cameras). We draw your attention to surveillance systems at the relevant locations by means of appropriate signs.
- Compliance with laws, directives and recommendations of authorities and internal regulations ("Compliance"): We obtain and process personal data to comply with applicable laws (e.g., anti-money laundering, tax obligations or our professional duties), self-regulations, certifications, industry standards, our corporate governance, as well as for internal and external investigations to which we are a party (e.g., by a law enforcement or regulatory agency or an appointed private entity).
- Risk management and corporate governance: We obtain and process personal data as part of risk management (e.g., to protect against tortious activities) and corporate governance. This includes, among other things, our operational organization (e.g., resource planning) and corporate development (e.g., acquisition and sale of operating units or companies).
- Job application: If you apply for a job with us, we obtain and process the relevant data for the purpose of reviewing the application, carrying out the application process and, in the case of successful applications, for the preparation and conclusion of a corresponding contract. For this purpose, in addition to your contact data and the information from the corresponding communication, we also process in particular the data contained in your application documents and the data as we can additionally obtain about you, for example from social networks, the internet, the media and from references.
- Other purposes: Other purposes include, for example, training and educational purposes and administrative purposes (e.g., accounting). We may listen to or record telephone or video conferences for training, evidence and quality assurance purposes. In such cases, we will notify you separately (e.g., by a notice during the video conference in question) and you are free to tell us if you do not want to be recorded or to end the communication (if you merely do not want your image recorded, please turn off your camera). In addition, we may process personal data for the organization, implementation and follow-up of events, such as, in particular, lists of participants and the content of presentations and discussions, but also image and audio recordings made during these events. The protection of other legitimate interests is also one of the further purposes, which cannot be named exhaustively.
4. Where Does the Data Come From?
- From you: You (or your terminal device) disclose the majority of the data we process to us yourself (e.g. in connection with our services, the use of our website an apps, or communication with us). You are not obliged to disclose your data, with exceptions in individual cases (e.g. legal obligations). However, if you want to conclude contracts with us or use our services, for example, you must disclose certain data to us. The use of our website is also not possible without data processing.
- From third parties: We may also obtain or receive data from publicly available sources (e.g. debt collection registers, land registers, commercial registers, media or the internet including social media) from (i) public authorities, (ii) your employer or client who is either in a business relationship with us or otherwise dealing with us, and (iii) other third parties (e.g. clients, counterparties, legal protection insurers, credit agencies, associations, contractual partners, internet analysis services). This includes, in particular, the data we process in the course of initiating, concluding and executing contracts as well as data from correspondence and discussions with third parties, but also all other categories of data pursuant to section 3.
5. Who Do We Disclose Your Information to (If Necessary)?
In connection with the provisions set forth in section 3 we transfer your personal data in particular to the categories of recipients listed below. If necessary, we obtain your consent for this or have our supervisory authority release us from our professional duty of confidentiality.
- Service providers: We work with service providers in Switzerland and abroad who (i) process data on our behalf (e.g., IT providers), (ii) process data jointly with us, or (iii) process data on their own responsibility that they have received from us or collected on our behalf. (These service providers include, for example, IT providers, banks, insurance companies, debt collection agencies, credit reporting agencies, address checkers, other law firms or consulting firms.) We agree on contracts with these third parties regarding the use and protection of personal data.
- Clients and other contractual partners: This mainly refers to clients and other contractual partners of ours for whom a transfer of your data results from the contract (e.g. because you are working for a contractual partner or he is providing services for you). This category of recipients also includes entities with which we cooperate, such as other law firms in Switzerland and abroad or legal expenses insurers. The recipients process the data under their own responsibility.
- Authorities and courts: We may disclose personal data to offices, courts and other authorities in Switzerland and abroad if this is necessary for the fulfillment of our contractual obligations and, in particular, to conduct our mandate, or if we are legally obligated or entitled to do so, or if this appears necessary to protect the interests of our clients or our interests. These recipients process the data under their own responsibility.
- Counterparties and persons involved: For the fulfillment of our contractual obligations towards you, in particular for the management of the mandate, it may be necessary to disclose certain personal data of yours (e.g. name, first name, etc.) to counterparties and other involved persons (e.g. guarantors, financiers, affiliated companies, other law firms, informants or experts, etc.).
- Other persons: This refers to other cases where the inclusion of third parties arises from the purposes under section 3. This concerns, for example, delivery addressees or payment recipients specified by you, third parties within the scope of agency relationships (e.g. further consultants commissioned by you or your bank) or persons involved in official or legal proceedings. We may also disclose your personal data to our supervisory authority, in particular if this is necessary in individual cases to release us from our professional duty of confidentiality. In the course of business development, we may sell or acquire businesses, parts of businesses, assets or companies, or enter into partnerships, which may also result in the disclosure of data (including data about you, e.g. as a client or supplier or as their representative) to the persons involved in these transactions.
All these categories of recipients may in turn involve third parties, so that your data may also become accessible to them. We can restrict processing by certain third parties (e.g. IT providers), but not by other third parties (e.g. authorities, banks, etc.).
6. Can Your Personal Data Also Be Transferred Abroad?
We process and store personal data mainly in Switzerland and the European Economic Area (EEA), but potentially in any country in the world, depending on the case — for example, via subcontractors of our service providers or in proceedings before foreign courts or authorities. In the course of our activities for clients, your personal data may also end up in any country in the world.
If a recipient is located in a country without adequate data protection, we contractually oblige the recipient to comply with an adequate level of data protection (for this purpose, we use the revised standard contractual clauses of the European Commission, which can be accessed here: https://eur-lex.europa.eu/eli/dec_impl/2021/914/oj?, including the supplements necessary for Switzerland), unless the recipient is already subject to a legally recognized set of rules to ensure data protection. We may also disclose personal data to a country without adequate data protection without entering into a separate contract for this purpose if we can rely on an exemption provision for this purpose. An exception may apply in particular in the case of legal proceedings abroad, but also in cases of overriding public interests or if the performance of a contract that is in your interest requires such disclosure (e.g., if we disclose data to our correspondence offices), if you have given your consent or it is not possible to obtain your consent within a reasonable period of time and the disclosure is, for instance, necessary to protect your life or physical integrity or that of a third party, or if it concerns data that you have made generally available and you have not objected to its processing. We may also rely on the ecxeption for data from a register provided for by law (e.g. commercial register) to which we have been legitimately given access.
7. What Rights Do You Have?
You have certain rights in connection with our data processing. In accordance with applicable law, you may, in particular, request information about the processing of your personal data, have incorrect personal data corrected, request the deletion of personal data, object to data processing, request the release of certain personal data in a standard electronic format or its transfer to other data controllers.
If you wish to exercise such rights, please contact us; our contact details can be found in section 2. In order for us to exclude misuse, we need to identify you (e.g. with a copy of your ID, if necessary). Furthermore, please note that conditions, exceptions or limitations apply to these rights (e.g., to protect third parties or trade secrets or due to our professional duty of confidentiality). To the extent permitted or required by law, the Firm may refuse requests to exercise such rights. For example, the Firm may or may not retain or otherwise process personal data despite requests to delete personal data or restrict processing for legal reasons. We also reserve the right to redact copies for reasons of data protection or confidentiality or to supply only excerpts.
8. How Are Cookies and Similar Technologies Used on Our Website and Other Digital Services?
When using our website (incl. newsletter and other digital offers), data is generated that is stored in logs (especially technical data). In addition, we may use cookies and similar technologies (e.g. pixel tags or fingerprints) to recognize website visitors, evaluate their behavior and recognize preferences. A cookie is a small file that is transmitted between the server and your system and enables the recognition of a specific device or browser.
You can set your browser to automatically reject, accept or delete cookies. You can also disable or delete cookies on a case-by-case basis. You can find out how to manage cookies in your browser in the help menu of your browser.
Both the technical data we collect and cookies generally do not contain any personal data. However, personal data that we or third-party providers commissioned by us store from you (e.g. if you have a user account with us or these providers) maybe linked to the technical data or to the information stored in and obtained from cookies and thus possibly to your person.
We also use social media plug-ins, which are small pieces of software that establish a connection between your visit to our website and a third-party provider. The social media plug-in tells the third-party provider that you have visited our website and may send the third-party provider cookies that the third-party provider has previously placed on your web browser. For more information about how these third-party providers use your personal data collected via their social media plug-ins, please refer to their respective privacy statements.
In addition, we use our own tools as well as third-party services (which may in turn use cookies) on our website, in particular to improve the functionality or content of our website (e.g. for displaying the website content in your preferred language as well as for integrating videos or maps) and to compile statistics.
Currently, we may use offers from the following service providers in particular, whereby their contact details and further information on the individual data processing can be found in the respective privacy policy.
Some of the third-party providers we use are located outside of Switzerland. Information on the disclosure of data abroad can be found under section 6. In terms of data protection law, they are in part "only" order processors of us and in part responsible parties. Further information on this can be found in the data protection declarations.
9. How Do We Process Personal Data on Our Pages in Social Networks?
We operate pages and other online presences on social networks and other platforms operated by third parties and process data about you in this context. In doing so, we receive data from you (e.g., when you communicate with us or comment on our content) and from the platforms (e.g., statistics). The providers of the platforms may analyze your usage and process this data together with other data they have about you. They also process this data for their own purposes (e.g., marketing and market research purposes and to manage their platforms), and act as their own data controllers for this purpose. For more information about processing by the platform operators, please refer to the privacy statements of the respective platforms.
We currently use the following platforms, whereby the identity and contact details of the platform operator are available in the privacy policy in each case:
We are entitled, but not obliged, to check third-party content before or after it is published on our online presences, to delete content without notice and, if necessary, to report it to the provider of the relevant platform.
Some of the platform operators may be located outside of Switzerland. Information on data disclosure abroad can be found under section 6.
10. What Else Needs to Be Considered?
We do not believe the EU General Data Protection Regulation ("GDPR") to be applicable in our case. However, if this should exceptionally be the case for certain data processing, this section 10 shall apply additionally exclusively for the purposes of the GDPR and the data processing subject to it.
We base the processing of your personal data in particular on the fact that
- it, as described in section 3, is necessary for the initiation andconclusion of contracts and their administration and enforcement (Art. 6 para. 1lit. b DSGVO).
- it is necessary for the protection of legitimate interests of us or of third parties as described in section 3, namely for communication with you or third parties, to operate our website, to improve our electronic offers and registration for certain offers and services, for security purposes, for compliance with Swiss law and internal regulations for our risk management and corporate governance and for other purposes such as training and education, administration, evidence and quality assurance, organization, implementation and follow-up of events and to safeguard other legitimate interests (see section 3) (Art. 6 para. 1 lit. f DSGVO);
- it is required or permitted by law on the basis of our mandate or position under the law of the EEA or a member state (Art. 6 para 1 lit. c DSGVO) or is necessary to protect your vital interests or those of other natural persons (Art. 6 para 1 lit. d DSGVO);
- you have separately consented to the processing, e.g. via a corresponding declaration on our website (Art. 6 para. 1 lit. a and Art. 9 para. 2 lit. a DSGVO).
We would like to point out that we process your data for as long as it is necessary for our processing purposes (cf. section 3), the legal retention periods and our legitimate interests, in particular for documentation and evidence purposes, require it or storage is technically necessary (e.g. in the case of backups or document management systems). If there are no legal or contractual obligations or technical reasons to the contrary, we generally delete or anonymize your data after the storage or processing period has expired as part of our usual processes and in accordance with our retention policy.
If you do not provide certain personal data, this may mean that the provision of related services or the conclusion of a contract is not possible. We generally indicate where personal data requested by us is mandatory.
The procedure described in section 7 applies in particular to data processing for the purpose of direct marketing.
If you do not agree with our handling of your rights or data protection,please let us know (see contact details in section 2). If you are in the EEA,you also have the right to complain to the data protection supervisoryauthority in your country. You can find a list of authorities in the EEA here: https://edpb.europa.eu/about-edpb/about-edpb/members_en
11. Can This Privacy Policy Be Changed?
This privacy policy is not part of any contract with you.We may amend this privacy policy at any time. The version published onthis website is the current version.
